There has been a revolution in where, when and how employees work. People are becoming more distributed. Companies are facing a challenge of keeping their data central, safe and backed up. There are different types of remote workers who need backup options like:

  • Email Marketers
  • Freelance Writers
  • Web or Graphic Designers
  • Android or iPhone Developer

Remote working risks

Working remotely for extended periods does have some increased risks. If you rely on the services of an in-house IT manager or IT Support Company when things go wrong, it can be more difficult to access data when they’re off-site.

It’s also easy for people to fall into the habit of saving things locally to their laptop rather than centrally on your network – particularly if you don’t have an efficient remote access system in place. This means that if something does go wrong, it can be hard or impossible to recover that data.

Employees managing own data

You can give your employees the ability to manage, protect and recover their own laptop, potentially resolving issues in a few keystrokes. This helps staff keep their data safe no matter where they’re working from – which in turn helps your business put remote working into practice more easily.

You need to select the right backup tools for your business and implement them before anything goes wrong. That way you’ll know you’ve taken measures to aid recovery, should you need them.

Remote workers have some specific data recovery needs. They may be disconnected from your other business systems completely. This means they will not be able to restore their computer using files stored on your network. Support staff won’t be able to connect to the computer to reload key files.

To deal with this situation, you need to combine local and remote disaster recovery systems.

Local recovery 

This will allow a remote worker to restore a laptop to a working configuration without any external help. Local recovery involves creating a disk image of the core software on their computer. Stored in a separate space on a computer’s hard drive, a disk image is like a copy of how a computer’s files are set up.

If anything goes wrong, you can access the disk image by pressing a particular combination of keys as the computer starts up. An automatic recovery process will restore the software and settings for you. Fixed in a matter of minutes.

You need to use special software to create a disk image, and it’s a job best done by your IT supplier or in-house IT staff. The aim is to give employees everything they need to reconnect with the company systems, so they can access centrally-stored files and resources again.

Remote recovery 

It’s vital a recovery disk image is combined with some remote recovery tools. Most importantly, you need to ensure that any important files or data created by your remote workers is backed up somewhere safe.

Storing it as part of a disk image is not enough. If the computer gets smashed or stolen, you’ve lost that data. Instead, you need to back it up over the internet, either to a network server in your business or to an external service. A good online backup service will automatically update backup files as your staff change them. This vastly reduces the chance of serious data loss.