Business cloud services can give your company access to a wide range of tools, apps and software on. For a small business, the best business cloud services can deliver increased flexibility, security and significant savings.

Email cloud services

With business cloud services you will need email as this is one of the easiest to set up. You don’t need to set up and manage an email server within your in your business. You can buy as many mailboxes as you need, then allocate them to your employees. A cloud email server is cost effective too. With an in-house server, it can be expensive. Not only do you have to pay for the server, OS, and email platform, you also have to pay for the rack, electricity, cooling, and staff to support it.

Documents in the cloud

Business cloud services can help you with word processing, spreadsheets and more. Microsoft’s Office 365 gives you access to all of Microsoft Office’s functionality features for your documents, contacts and calendars. There are a number of different packages, offering various levels of cloud integration. Some packages include the full desktop version of Microsoft Office, to use when you’re working on your main computer or don’t have access to an internet connection.

Cloud services for finance and accounting

The cloud cranked up a new trend in accounting software. Cloud accounting packages are typically easier to use and understand than desktop software. There’s an abundance of choice if you’re looking to manage your accounts online. Many packages allow you to grant access to your accountant, which can help to reduce your accounting bills too.

If you’re just starting a business, it will probably make sense to use cloud accounting software from day one. However, if you already have an accounting system in place then you’ll need to think about how to move your existing accounts to the cloud. Some business cloud services offer data input or conversion options.

Data storage and backups

Cloud-based storage is a popular secure way to back up your files that guarantees access from anywhere. Business cloud services store data outside of your company. This means cloud storage is a good way to create offsite backups. Don’t ever rely solely on online backup though – it’s wise to keep a second backup copy of your data within your business, too.

There are easy to use, reliable and secure services. Most providers will charge based on how much data you need to store, so check out how prices might rise if your storage needs increase. Another advantage is that everything is integrated, so you can always find the latest version of files in different places.

Cloud hosting

Cloud hosting services provide hosting on virtual servers which pull their computing resource from widespread core networks of physical web servers. You can tap into the service as much as you need to, depending on their requirements at any stage. This can result in cost savings as you only have to pay for what you use, and because you can access it at any time, you don’t need to pay for additional capacity.

Collaboration and project management

Cloud computing is made for helping teams to work together, especially if those people are located in different places. Business cloud services can provide virtual workspaces where you can exchange messages, store files, post ideas, assign and track tasks, and more. Choosing the best cloud service to will come down to how your team works and what sort of projects you need to manage. Some services are designed for teams working on many different projects, while others are intended to address a single, large project.