You should make sure you are remaining organised and prioritising tasks to help you to cope while maximising your productivity. These tips will help you get through.
Don’t drive yourself crazy by keeping it all in your head. Try at the beginning of each day, to write on a sheet of paper what you need to get done and by when. You should put your tasks in order according to importance or urgency. This will help you structure your day and focus your mind. Setting your workload out in black and white will give you a realistic picture of which tasks you need to complete.
The tedious tasks
Do you have tasks or things to do that you just think ‘I can’t be bothered’? These are the tasks that always get neglected, or avoid regularly. Consider delegating tasks, either to someone within or outside of your business. If that’s not practical, try setting aside some time each week for jobs you dislike. Just because some tasks are boring or more difficult doesn’t mean you should avoid them. It’s all about timing. Once they’re out of the way, you’re free to get on with the rest of your work. It will feel like a huge weight has been lifted off your shoulders when you’ve completed a tough or arduous task.
Look at your to-do list and estimate how much time each task requires. Try not to set aside too much or too little time and it is important to make sure you stick to your timescales. Knowing you only have a set amount of time to complete a task can keep you focused. It can also prevent you from dragging your feet.
Expect the unexpected
It is certain that you will be faced with unexpected requests during the day – either face to face, via email or phone call. It happens to the best of us. When problems arise, decide when they need to be completed by and add them to your list. If something is urgent, do it straight away, however, if it can wait, stay focused on what you were doing.
Don’t try to juggle too many tasks
This can be easier said than done when you’re a busy business owner. The danger of trying to take on too many things at once can mean you end up doing some or none of them well. Deal with one at a time and finish each one before starting the next. Dipping in and out of tasks and trying to finish them as quickly as possible is not a good way to organise your work. You should clear your mind and focus on one task individually.
Don’t get distracted
Leave checking personal emails until lunchtime or after hours. If you get 50 emails a day, potentially this amounts to 50 interruptions. Don’t check your inbox every time you see or hear a message alert. This applies to web browsing and social networking sites, too. You must stay focused on your work.